(650) 306-3201 canadacollegeba@gmail.com

Job Announcement: Part-Time Bookkeeping/Admin Assistant

Location: Santa Clara, CA


Part-time Admin Asst/Support
Are you looking to become a valued member of a technically oriented team. If so, read on.
Our client, a small, growing company in Santa Clara CA, has an opportunity for a strong admin to provide support to the CEO and other members of the staff on a part-time basis. The key responsibilities, duties, and skills required are summarized below:
Key responsibilities include: 
Office Manager/Admin. Assistant duties:


  • Track progress on company-wide goals
  • Ensure that deadlines are met
  • Plan and organize company events
  • Arrange team-building activities
  • Handle inquiries from the phone and website
  • Setup booths at local events such as career fairs and conferences
  • Organize and replenish inventory of products, marketing materials, and lab goods
  • Maintain office and kitchen supplies
  • Coordinate logistics including packing, labeling, and shipping
  • Ensure orders and returns are processed in a timely manner
  • Generate budgets and financial forecasts
  • Invoice for products and services
  • Ensuring on-time receipt accounts receivable (AR)
  • Prepare reports and presentations
  • Procure materials requested by department leads
  • Track time and resources consumed on customer and internal projects
  • Generate monthly reports on hours worked on customer and internal projects
  • Prepare and run payroll
  • Perform additional tasks as required by CEO, VPs, and staff;
  • Five years of work experience in at least clerical, secretarial, and/or administrative position
  • Strong verbal and written communication skills
  • Excellent accounting and bookkeeping skills with two or more years of experience with QuickBooks
  • Computer literate with office tools (Microsoft Word, PowerPoint, Adobe) and have experience with collaborative tools (Google Docs, shared calendars, version control)
  • Excellent proofreading skills; proven ability to provide clarity and feedback to authors
  • Highly proficient with spreadsheets (Excel and/or Google sheets)
  • Ability to generate reports for financial forecasting and track project budgets
  • Programming skillsare considered a real plus (Python, Ruby, Java, C)
  • Excellent personal skills with employees and customersincluding the natural ability to interact with technical staff gaining their confidence; a dependable team member
  • Website skills are a plus including monitoring and updating
  • Proactive with a strong desire to solve problems
  • Excellent time management and organizational abilities
  • Meet your own deadlines as well as help others meet theirs
  • Have a passion for details with the ability to explain them
  • Confident, smart, trustworthy


Accounting/bookkeeping duties:
 Required skills include:
Send resume and wage requirements to: jobs@infrastructuregroup.com