Job Announcement: Part-Time Bookkeeping/Admin Assistant
Location: Santa Clara, CA
Part-time Admin Asst/Support
Are you looking to become a valued member of a technically oriented team. If so, read on.
Our client, a small, growing company in Santa Clara CA, has an opportunity for a strong admin to provide support to the CEO and other members of the staff on a part-time basis. The key responsibilities, duties, and skills required are summarized below:
Key responsibilities include:
Office Manager/Admin. Assistant duties:
- Track progress on company-wide goals
- Ensure that deadlines are met
- Plan and organize company events
- Arrange team-building activities
- Handle inquiries from the phone and website
- Setup booths at local events such as career fairs and conferences
- Organize and replenish inventory of products, marketing materials, and lab goods
- Maintain office and kitchen supplies
- Coordinate logistics including packing, labeling, and shipping
- Ensure orders and returns are processed in a timely manner
- Generate budgets and financial forecasts
- Invoice for products and services
- Ensuring on-time receipt accounts receivable (AR)
- Prepare reports and presentations
- Procure materials requested by department leads
- Track time and resources consumed on customer and internal projects
- Generate monthly reports on hours worked on customer and internal projects
- Prepare and run payroll
- Perform additional tasks as required by CEO, VPs, and staff;
- Five years of work experience in at least clerical, secretarial, and/or administrative position
- Strong verbal and written communication skills
- Excellent accounting and bookkeeping skills with two or more years of experience with QuickBooks
- Computer literate with office tools (Microsoft Word, PowerPoint, Adobe) and have experience with collaborative tools (Google Docs, shared calendars, version control)
- Excellent proofreading skills; proven ability to provide clarity and feedback to authors
- Highly proficient with spreadsheets (Excel and/or Google sheets)
- Ability to generate reports for financial forecasting and track project budgets
- Programming skillsare considered a real plus (Python, Ruby, Java, C)
- Excellent personal skills with employees and customersincluding the natural ability to interact with technical staff gaining their confidence; a dependable team member
- Website skills are a plus including monitoring and updating
- Proactive with a strong desire to solve problems
- Excellent time management and organizational abilities
- Meet your own deadlines as well as help others meet theirs
- Have a passion for details with the ability to explain them
- Confident, smart, trustworthy
Accounting/bookkeeping duties:
Required skills include:
Send resume and wage requirements to: jobs@infrastructuregroup.com
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